Backups - giving yourself the best chance possible to keep your important documents and files safe.
Rule Number 1: You will have a better chance of recovery if you have multiple copies of your files… in different locations.
Backups are like real estate…location, location, location!
Examples of 3 locations are: computer hard drive, external backup drive and USB memory stick.
Backups are vital, especially for your seriously important files. The problem is how to manage this. All you need is good software, some portable drives and a bit of know-how.
Backup for Windows 7
Windows backup allows you to backup a full system image and backup your files on a schedule.
Sanna Computing can setup a good backup routine for you that is on an automatic schedule, be it for
What if my computer is not turned on at the schedule time? Not a problem, the next time you turn on your computer the backup will automatically run. Remember to have the backup drive connected first or the backup will fail. If the backup fails, the white flag on the bottom right of your screen (called 'Action Center') will advise you. Just click on the white flag to see if there is a message about the backup failing. If so, click on that message and follow the prompts to run the backup again.
How To Check Your Backups
For those of you that have Windows 7 Backups, please read the following.
To check your backups, click on the start button, type in the word 'backup' and hit enter. This will open backup and restore (alternatively go to control panel and click on backup and restore). This screen will show you if your last backup succeeded or failed. Here you can also change your backup settings and schedule.
It is important to check regularly that your backups are running successfully. Sometimes there may be a problem with a virus, the backup drive or Windows itself that stops the backup from running correctly so remember to check this backup and restore screen. Also on this screen is the 'Manage Space' option which allows you to manage how much space the backup is taking up.
If you have any other type of backup like Acronis or WD Smartware etc., the same principal applies, you need to regularly check that the backup is completing successfully.
What about SUPER IMPORTANT files such as financial software like MYOB and Cashflow Manager?
See rule number 1!
This is where a USB stick comes in handy and provides that third location for your important files. Sanna Computing suggests when you are asked to backup your files as you exit MYOB or Cashflow Manager to set the backup location to a USB stick. Then be sure to keep that USB stick safe and take it offsite for further security. You can use the USB stick to copy any other important files also.
Rule Number 2: NOTHING is 100% guaranteed!
Backups increase your chances of saving your files but they are not a complete safe-guard.
A good backup routine provides you with levels of protection (remember - Location, Location, Location) but nothing is 100% guaranteed from failure. It is good practice to check your backups regularly to make sure all is working correctly. And don’t forget, a portable drive can also crash!
How are my files protected?
Again: Location, location, location!
One of the most common computer hardware failures is the hard drive crash. That is why taking a backup and saving it in another folder on the same hard drive is NOT good practice as both copies could be lost due if the drive fails.
By having a regular backup routine and saving to different locations like portable hard drives and USB sticks you spread the risk across multiple devices.
Backup and Restore Testing.
Don't assume your backups are working.
Regular backup and restore testing is good practice. Your data is important and testing is a good way to measure the consistency of the backups being made. Regular backup and restore testing is recommended for all critical data.
Remember the two rules:
Rule Number 1: You will have a better chance of recovery if you have multiple copies of your files in different locations.
Rule Number 2: NOTHING is 100% guaranteed from failure!
Providing yourself with levels of protection with regular checks is a solid foundation for a good backup routine.
Contact us today with any questions you may have via email at
As we've discussed, backups are vitally important so if you require further assistance with any of the steps mentioned above please contact Sanna Computing and we will be happy to schedule some time to address your issue.
0408 377 897
Disclaimer: The information on this site is of a general nature only. It does not take your specific needs or circumstances into consideration. You should look at your own personal situation and requirements before making any decisions or taking any action.